- Subject
Privacy and legal notice
- Date
- Last updated 10 November 2026.
How the data you leave on this website is processed, which cookies it uses and who is responsible for it.
1. Data controller
This is the personal website of Riccardo Matera. The controller of the data collected by the website is Octotech Solutions, Via E. Dandolo, 29 - 76123 Andria, Italy, VAT number IT07964530724.
For any question about your data you can use the contact form choosing Other, including a request about personal data, or write to the postal address above.
2. Contact form
What data
First and last name, email address, the website or domain if you choose to give it, the type of need, the approximate email volume and the way you send today, chosen from a list, and the text of the message. When you write from the English pages, the message also states that the form was in English. Together with the message we record the date on which you confirmed you had read this notice.
Why
Only to reply to you and, if the request concerns consulting, to prepare and send you a proposal. The data is not used for newsletters or promotional communications and is not passed on to anyone.
Legal basis
When you ask for information about a service, the processing is needed to follow up on your request before a possible contract (Art. 6(1)(b) of Regulation (EU) 2016/679). For other requests the basis is the consent you give by ticking the box in the form (Art. 6(1)(a)), which you can withdraw at any time without affecting the replies already received.
How
The form does not save the message in the website’s database. The text is sent once, as an email, to the controller’s mailbox through SMTP Senpai, MailSenpai’s sending service run by the same controller with servers in the European Union. SMTP Senpai receives the complete message and processes it only to deliver it. The content stays on the sending servers for the time needed for delivery.
Some technical logs of the transfer remain. They concern the sending and do not contain the text of the message.
- The website log keeps the date, recipient, subject and outcome of the sending for 30 days.
- The SMTP Senpai log keeps the recipient address, the sender domain, the message identifier and the delivery outcome for up to 90 days.
- The sending server logs keep sender and recipient addresses, identifier and outcome, and are deleted automatically, normally within a week.
In all these logs the recipient is the controller’s mailbox and the sender is the website’s technical address. The subject shows only the type of need you choose, preceded by [EN] when you write from the English pages, never your name or your email.
How long
Messages stay in the controller’s mailbox for the time needed to handle the request and for no more than 24 months after the last exchange. If a contract arises from the request, the related documents follow the retention periods required by law for accounting and business relationships.
Required fields
Name, email, type of need and message are needed to reply to you, as are the approximate volume and the sending method, which can be left as I don’t know. Without them the form cannot be sent. The website is optional, and with the choice Other neither the volume nor the sending method is needed.
Protection against abuse
To prevent automated submissions, the website computes a non-reversible fingerprint of your IP address with a cryptographic function and uses it only to count how many messages are sent from the same connection, up to 4 in one hour and 10 in 24 hours. The fingerprint is stored for at most 24 hours and then deletes itself. The basis is the legitimate interest in protecting the website and the controller’s mailbox (Art. 6(1)(f)).
3. Domain check
The quick check on the home page reads public DNS records of the domain you enter. The domain and the result are not saved or linked to you. Here too only the non-reversible IP fingerprint described above is kept, for at most ten minutes, to limit the number of checks.
4. Technical browsing data
Like every website, the server records in its logs the IP address, date, page requested and browser type of visitors. These logs are used to ensure the operation and security of the service, on the basis of the controller’s legitimate interest, and are deleted by automatic log rotation, usually within two months.
The website does not use analytics tools, advertising pixels or profiling services. Fonts and images are hosted on the website’s own server, so visiting the pages does not contact any third-party service.
5. Recipients and location of data
The data is processed by the controller and by the authorised people who help it reply. The website and the mailbox are on servers hosted in data centres in the European Union, with infrastructure providers appointed as data processors. Sending goes through SMTP Senpai, a MailSenpai service run by the same controller, with servers and data in the European Union.
The data is not transferred outside the European Economic Area. Links to other websites, such as LinkedIn, MailSenpai or the review platforms, lead to services with their own privacy notices, which apply only if you choose to open them.
6. Your rights
You can ask at any time to access your data, correct or delete it, restrict its processing, object to it and receive it in a commonly used format, as provided by Articles 15 to 22 of Regulation (EU) 2016/679. You can also withdraw the consent given through the form.
To exercise your rights, use the contact form with the choice Other, including a request about personal data, or write to the controller’s postal address. If you believe the processing is not correct, you can lodge a complaint with the Italian Data Protection Authority (Garante per la protezione dei dati personali).
8. Legal notice
Texts, photographs and graphics on this website belong to Riccardo Matera or are used with permission. You may quote them with a link to the original page. Copying them in full or using them for commercial purposes without written permission is not allowed.
MailSenpai, SMTP Senpai and DataSenpai are trademarks of their respective projects. Gmail, Outlook, Libero and the other names of services and platforms mentioned belong to their respective owners and are used for descriptive purposes only.
The reviews shown were written by MailSenpai customers on public platforms in Italian. On the English pages they are translated, with a link to the original. They refer to the MailSenpai service and its team.
The information on this website, including the domain check, is for general information only and does not replace an analysis of the individual case.